05Submission Checklist

The Complete Document Pack

Every document below must be included in your Mining Pack submission. Use this table as your self-assessment checklist before sending. Partially complete submissions will be returned without review.

	Document Required	Accepted Format & Standard	Minimum Requirement
A · Corporate Legitimacy
	Company Registration Certificate	CIPC (Companies and Intellectual Property Commission) CoR 14.1 & 14.3 (SA) or equivalent	Original filing — current & in good standing
	Tax Clearance Certificate	SARS (South African Revenue Service) TCC or equivalent. Covers entity and holding/subsidiaries	Not older than 90 days
	Director & Shareholder ID Documents	Certified copies of ID or passport	All directors and shareholders ≥ 25%
	B-BBEE Certificate or Self-Assessment	Verified B-BBEE (Broad-Based Black Economic Empowerment) rating certificate or self-assessment	All levels considered; Level 4 preferred
	Proof of Registered Business Address	Municipal rates account, lease agreement, or utility bill	Not older than three months
B · Unencumbered Mineral Tenure
	Registered Mineral Claim Certificates	Original certificates or certified copies	All registered claims and blocks; free of encumbrances
	Full Cadastral Coordinates	UTM or geographic (Lat/Long) coordinates for all vertices	All blocks and associated sites
	Independent Legal Title Opinion	Written legal opinion from a practising mining attorney	Not older than six months
	No-Encumbrance Declaration	Sworn affidavit by all directors confirming no active interdicts	Sworn and commissioned — current
C · Environmental & Social Compliance
	Environmental Authorisation or EIA	Approved EIA (Environmental Impact Assessment) or EMP (Environmental Management Programme) issued by competent authority	Current & in force
	Water-Use Licence or Equivalent	Covers all intended abstraction, processing, and effluent	All operational water use covered
	Community Consultation Records	Signed registers, minutes, and consent documentation	Within the prior 24 months
	Rehabilitation Financial Provision	Trust fund, bank guarantee, or insurance policy	In place and currently in force
D · Certified Geological Data
	Independent Geological Report	Prepared by a qualified, independent South African Council for Natural Scientific Professions (SACNASP) geologist	Not older than 24 months
	Laboratory Assay Certificates	Fire Assay with AAS (Atomic Absorption Spectroscopy) finish, full chain-of-custody	Minimum 10 representative samples
	Geophysical Survey Data	Ground magnetics, IP (Induced Polarization) section lines, Resistivity sections	Strongly recommended for all submissions
	Trench or Drill-Hole Logs	Lithological description per interval, assay values	All trenches and holes completed to date
	Historic Production Records	Documented tonnage milled, grade achieved	All available years; min 2 years if producing
E · Commercial Viability
	Off-Take Agreements or Buyer LOIs	Signed Letters of Intent (LOIs) from accredited refinery or buyer	Signed; not older than six months
	Three-Year Production Forecast	Monthly Year 1; quarterly Years 2-3. Pricing assumptions stated	Stress-tested at 25–35% discount
	Capital Expenditure Budget	Itemised Capital Expenditure (CAPEX) schedule with supplier quotations	All quotations not older than 90 days
	Operating Cost Model	Full Operational Expenditure (OPEX) per tonne/ounce. All variable and fixed costs	Independently verifiable benchmarks cited
	Independent Valuation (acquisitions)	Discounted Cash Flow (DCF) valuation by a registered independent valuator	Not older than 18 months; South African Council for the Property Valuers Profession (SACPVP) valuator
F · Business Viability Assessment & Financials
	Business Viability Assessment	Formal document covering market, risk, management	Comprehensive document; minimum 15 pages
	Five-Year Financial Projections	Detailed income, balance sheet, cash flow. Tax/royalties factored	Audited historicals required for existing
	Historical Financial Statements	Two years of audited or independently reviewed financials	External audit preferred
	Management Profiles & Organogram	CVs for all personnel at supervisor level and above	All key personnel from supervisor upwards